Relocating to a new environment home or office naturally comes with some sense of excitement, especially if you are moving to a bigger, more serene, and comfortable apartment or office space.
More often than not, this excitement often beclouds how much thought is given to ensure a seamless relocation process, leaving most people to struggle with the entire process of coordinating the relocation move with little or no hassles.
So whether you are moving to a new home, a small office or you’re engaging a moving company, here are four easy ways to help you move with no issues.
Plan your Relocation: This will make your relocation less stressful. Determine how, when and who would be involved in your relocation activities. If you are moving an office, determine which department moves first and which move after; or how you’re going to move in one day without so much impact on your operations. Also, planning will also help you phase all activities, define them clearly and assign roles accordingly.
Develop an Asset Register: This is important so you don’t lose anything in the course of the moving – and if you do, having an asset register can quickly help you identify what is missing and set out to find it before it’s too late. Also, an asset register can help you identify old equipment or materials that you don’t want to take to the new place. It is advisable that you do this before the day of moving so it is done properly – and if you’re working with a moving company, your assets can be coded or tagged accordingly.
Prepare to Coordinate and communicate effectively: As is the case with many things in life, communication is key to a successful relocation. It is a pretty difficult task to coordinate people during moves, so you should keep communication on going with everyone involved and don’t be afraid to send out multiple reminders as the moving day draws closer.
If you’re moving an office, ensure you especially stay in touch with your IT department, as it might take more coordination to migrate servers and transport electronic equipment.
Plan for Contingencies: Even the most precise planning may not prevent things from going wrong. So you need to remain agile and ready to adjust plans throughout the move. Keep a complete list and contact details of everyone involved in the move. That way, you can quickly touch base with them if the need to adjust arise.
Depending on what and where you are moving to, you may also want to consider professional security to watch over sensitive or expensive items. If you do hire security, make sure that they have all the information they need to monitor and protect your equipment during the move.
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